REGULAR MEETING
October 9, 2019
ACKLEY CITY COUNCIL met in regular session October 9, 2019 in the Ackley City Hall Council Chambers with Mayor Pro Tem Pat Hurt presiding. The meeting was called to order at 7:00 p.m. Council members present: Judy Crawford, Pat Daggs, Robert Harms, Pat Hurt, and Joe Wessels. Absent: None. Quorum present.
Harms moved, Daggs seconded, to approve the October 9, 2019 Agenda as listed. Ayes-All. Motion carried.
Wessels moved, Harms seconded, to approve the Consent Agenda by one motion: a) September 11, 2019 Regular Meeting; September 18, 2019 Special Joint Meeting; September 19, 2019 Special Meeting Minutes as written. b) Bills approval authorizing payment of bills and transfers as listed. c) Place Reports on file: September 2019 Clerk Bank Reconciliation/Cash Report/Treasurer Report; September 2019 Clerk Budget Reports; September 2019 Deputy Clerk Utility Billing Reconciliation; September 2019 Fire Report; September 2019 Ambulance Report; 3rd Quarter 2019 Treasurer Investment Report; 3rd Quarter 2019 Deputy Clerk Ambulance Write Offs Report; 3rd Quarter 2019 Prairie Bridges Financial Reports. Ayes-All. Motion carried.
Crawford moved, Daggs seconded, to open the public hearing at 7:02 p.m. on the first reading of proposed Ordinance No. 515 Amending the Code of Ordinances of the City of Ackley, Iowa by Amending Section 106.01 Pertaining to Collection Service for Solid Waste. Ayes-All. Motion carried. No oral or written comments or objections were received. Wessels moved, Daggs seconded, to close the public hearing at 7:03 p.m. Ayes-All. Motion carried.
Daggs moved, Wessels seconded, to approve the first reading of proposed Ordinance No. 515 Amending the Code of Ordinances of the City of Ackley, Iowa by Amending Section 106.01 Pertaining to Collection Service for Solid Waste. Roll call vote: Ayes-Daggs, Harms, Hurt, Wessels, Crawford. Motion carried.
Wessels moved, Crawford seconded, to waive the second and third readings of proposed Ordinance No. 515 Amending the Code of Ordinances of the City of Ackley, Iowa by Amending Section 106.01 Pertaining to Collection Service for Solid Waste. Roll call vote: Ayes-Harms, Hurt, Wessels, Crawford, Daggs. Motion carried.
Daggs moved, Harms seconded, to adopt said proposed Ordinance No. 515. Roll call vote: Ayes-Hurt, Wessels, Crawford, Daggs, Harms. Motion carried.
Wessels moved, Harms seconded, to open the public hearing at 7:05 p.m. on the first reading of proposed Ordinance No. 516 Amending the Code of Ordinances of the City of Ackley, Iowa by Amending Section 65.02 by Adding a Stop Intersection at Industrial Drive at its Intersection with Sherman Avenue. Ayes-All. Motion carried. No oral or written comments or objections were received. Harms moved, Daggs seconded, to close the public hearing at 7:05 p.m. Ayes-All. Motion carried.
Crawford moved, Wessels seconded, to approve the first reading of proposed Ordinance No. 516 Amending the Code of Ordinances of the City of Ackley, Iowa by Amending Section 65.02 by Adding a Stop Intersection at Industrial Drive at its Intersection with Sherman Avenue. Roll call vote: Ayes-Wessels, Crawford, Daggs, Harms, Hurt. Motion carried.
Wessels moved, Daggs seconded, to waive the second and third readings of proposed Ordinance No. 516 Amending the Code of Ordinances of the City of Ackley, Iowa by Amending Section 65.02 by Adding a Stop Intersection at Industrial Drive at its Intersection with Sherman Avenue. Roll call vote: Ayes-Crawford, Daggs, Harms, Hurt, Wessels. Motion carried.
Harms moved, Daggs seconded, to adopt said proposed Ordinance No. 516. Roll call vote: Ayes-Daggs, Harms, Hurt, Wessels, Crawford. Motion carried.
Katie LaBree, Franklin County Development Association Director, introduced herself and explained some of the tasks she was working on.
Presenters for the airport were not able to be in attendance.
Wessels requested the order of the agenda be adjusted so that Jake Klahsen, GNB Insurance Producer, be allowed to present his health insurance proposal at this time. Mayor Pro Tem Hurt honored the request. Klahsen gave a brief presentation on various health insurance options.
Wessels explained that Daggs and he meet with Sharon Waschkat and several others from Municipal Pipe Tool Company regarding the Sanitary Sewer Continuing Improvement Project, and that it was a good meeting. Therefore he informed Waschkat that she did not need to attend tonight’s meeting. Wessels updated the rest of the Council with the results from their meeting.
A discussion was held on nuisance concerns at 322 Lincoln. The property owner had been previously sent a nuisance violation letter, complied with the requests in the letter, and is now in violation again. Crawford moved, Hurt seconded to serve another nuisance letter. Ayes-All. Motion carried.
Daggs moved, Harms seconded, to adopt Resolution No. 19-30 Approving the Ackley Fire Department Policies and Procedures. Roll call vote: Ayes-Harms, Hurt, Crawford, Daggs; Abstain-Wessels due to being a member of the Fire Department. Motion carried.
Daggs moved, Wessels seconded, to adopt Resolution No. 19-34 Temporarily Closing Certain Streets for the 2019 Trunk or Treat. Roll call vote: Ayes-Hurt, Wessels, Crawford, Daggs, Harms. Motion carried.
Daggs moved, Crawford seconded, to approve the liquor license and beer permit for Ackley Super Foods. Ayes-All. Motion carried.
Wessels moved, Crawford seconded, to approve payment to Hardin County Engineers Office for $4,400 for sand and salt mix. Ayes-All. Motion carried.
Crawford moved, Wessels seconded, to approve payment to Williams Excavation & Directional Boring for $6,313.12 for Butler Street sewer. Ayes-All. Motion carried.
Daggs moved, Harms seconded, to approve the Agreement and Contract for Fire Protection Between the City of Ackley and German Township. Ayes-All. Motion carried.
Council agreed that a meeting was needed with the Ackley Development Commission to discuss the 28E Agreement in place with them and changes that may need to be made. A special meeting was tentatively set for October 14, 2019 at 4:00 p.m. in the council chambers.
Council briefly discussed ideas for new projects to be financed with a new GO loan. It was decided that everyone bring ideas to the special meeting on October 14, 2019 for further discussion.
Hurt explained that MidAmerican Energy is going to work with the City and allow the City to run a line and switch to turn the outside lights on and off at the pool. Vogel is getting bids from electricians for this work, as well as the cost to replace some of the lights that are not working properly.
Retha Starek and Sue Abbas presented their Annual Library Report. Discussion was held on the free Wi-Fi at the library.
Angela De La Riva, Hardin County Economic Development Director, stated that Mayor Graham was going to get the three bids for the demolition at 420 State Street that are needed for the grant that she is going to apply for on behalf of the City.
De La Riva gave an update on other activities involving Ackley. Work at 626 Main Street is scheduled to begin in November. The ADC is going to write for a Hardin County Endowment Grant for that building. De La Riva is inventorying commercial buildings and lots available for sale that she will post on the county website.
Lee Gallentine, City Engineer, was not in attendance. Daggs moved, Hurt seconded, to approve revised Change Order No. 7 for $42,500 and new completion date of November 8, 2019 for the Sanitary Sewer Improvements Project-Phase 1. Ayes-All. Motion carried. Wessels moved, Daggs seconded, to approve payment to Municipal Pipe Tool for $141,239.49 for Sanitary Sewer Improvements Project-Phase 1 Pay Estimate No. 10. Ayes-All. Motion carried. Gallentine’s council report stated that the easement south of Sherman Avenue and east of Hardin Street has been finalized for the 2019 Water Main Project. All building permits are up to date.
Updates were given on old business. Deputy Clerk Malena Dennis informed the Council that Hardin County has stated that they are busy with tax season now and so reviewing an agreement with the City to help with delinquent parking tickets in conjunction with the renewal of vehicle registrations is on hold. Wessels has still not received any information in regards to heat register valves and other options for City Hall. He agreed to remove the item from the agenda and drop the topic at this time. Wessels presented CD interest rates that he had obtained from several banks and credit unions as an investment option for the money the City received for the sale of the electric utility. Crawford and Hurt expressed some concerns with the city wide street parking review they were tasked with. One of the concerns was the number of new signs and poles that would be required if they went with parking on only one side of several street, and the labor to install them.
Mayoral & Council Comments: None.
Public Comments: None.
With no further discussion, Harms moved, Wessels seconded, to adjourn at 8:40 p.m. Ayes-All. Motion carried.
ACCESS SYSTEMS
ONBOARDING/SUPPORT/BACKUP
3,094.23
ACCESS SYSTEMS LEASING
COPIER LEASE/MAINT PAYMENT
170.38
ACKLEY DEVELOPMENT COMMIS
626 MAIN ST RENOVATION
997.50
ACKLEY PUBLIC LIBRARY
POSTAGE
56.05
AFLAC
AFLAC
189.42
AMAZON
BOOKS
637.53
ARPY'S CONSTRUCTION
CDBG-515 2ND AVE
17,500.00
BLACK HILLS/IOWA GAS UTIL
UTILITIES-GAS
321.64
BOOK LOOK
CHFIC BOOKS
364.77
BUSINESS RADIO SALES & SE
EARPHONE
23.38
CARDMEMBER SERVICE
CREDIT CARD PURCHASES
807.06
CGA
ENGINEERING SERVICES
34,129.75
COLLECTION SERVICES CENTR
CHILD SUPPORT
107.50
CRAIG & SMITH
LEGAL FEES
99.75
DEBERG, KELLY
MILEAGE
57.42
DIAMOND LAKE BOOK CO.
CHILDREN'S BOOKS
75.80
DOLLAR GENERAL
BOXES FOR NEW AMB RIG
13.50
DORSEY & WHITNEY LLP
ECONOMIC DEVELOPMENT
1,218.00
EICHMEIER MOTOR
94 GMC REPAIR/04 CHEVY INSTALL
236.31
ELDORA AMBULANCE SERVICE
TIER CHARGE
250.00
FEDERAL W/H
FED/FICA TAX
6,793.89
FORGY ELECTRIC
SHOP LIGHTS
452.00
GARDNER MEDIA LLC
CHILDREN'S BOOKS
108.94
HARDIN COUNTY ENGINEER
SAND & SALT MIX
4,400.00
HARDIN COUNTY OFFICE SUPP
EXPANDING FILES
45.99
HARDIN COUNTY RECORDER
RECORD ROLDAN PERMANNT EASEMT
17.00
HARDIN COUNTY SOLID WASTE
SEPTEMBER LANDFILL FEES
1,431.04
HEART OF IOWA
847-2222 COMMUNICATIONS
104.05
HERITAGE MOTORS
2017 FORD PD CAR TIRE REPAIR
26.20
IMFOA
2019 FALL CONFERENCE - DEBERG
140.00
INNOVATIVE AG SERVICES CO
DIESEL/GAS
1,660.85
IOWA EMERGENCY MEDICAL SE
ANNUAL MEMBERSHIP
100.00
IOWA LEAGUE OF CITIES
2019 BUDGET WORKSHOP-DEBERG
50.00
IOWA PRISON INDUSTRIES
BOOKCASES
2,916.00
IPERS
IPERS
4,973.43
LEON UNIFORM COMPANY
SHIMON/RUSZKOWSKI-VEST/PANTS
260.96
M&G TIRE SERVICE
2007 FORD TIRES
326.36
MEDIACOM
PHONE/FAX/INTERNET
119.93
MIDAMERICA BOOKS
CHILDREN'S BOOKS
170.55
MIDAMERICAN ENERGY CO
ELECTRIC BILL
4,128.19
MUNICIPAL PIPE TOOL COMPA
SANITARY SEWER IMPROVEMENTS-1
141,239.49
NAPA AUTO PARTS
BATTERY/DEF/ANTIFREEZE
205.83
OTTER CREEK FARMS INC.
AIRPORT LEASE
750.00
P.C.C.
AMBULANCE BILLING FEES
745.15
PEOPLESERVICE INC.
WATER/WASTEWATER SERVICE
16,320.00
PITNEY BOWES INC.
POSTAGE MACHINE INK CARTRIDGE
56.52
POSTMASTER
UTILITY BILL POSTAGE
245.00
PUBLIC EMPLOYEE HEALTH PL
HEALTH INSURANCE
7,112.00
RELIASTAR LIFE INS CO
LIFE INSURANCE
112.68
SALES TAX/LOST
SALES TAX PAYMENT
924.00
SHIELD PEST CONTROL
MONTHLY SERVICES
50.00
STATE OF IOWA-ELEVATOR SA
ELEVATOR PERMIT/INSPECTION
165.00
STATE WITHHOLDING
STATE TAXES
1,164.00
TASER INTERNATIONAL
TASER CONTRACT YR 4
1,056.00
THE COUGAR'S DEN
28E AGREEMENT FOR UTILITIES
8,000.00
TIMES-CITIZEN CO.
MINUTES/PUBLIC NOTICES
522.32
TITAN MACHINERY - GRUNDY
SKID LOADER-REPAIR AUX WIRE
576.17
USDA RF
COUGARS DEN MONTHLY PAYMENT
1,151.00
VERIZON
CELL PHONES/PHONE/INTERNET
569.71
WAL-MART COMMUNITY
DVD
19.96
WATER EXCISE TAX
WATER EXCISE TAX PAYMENT
2,194.00
WILLIAMS EXCAVATION LLC
BUTLER ST SEWER
6,313.12
Z & Z GLASS
SHELTER HOUSE-GLASS INSTALLED
235.00
PAYROLL CHECKS
TOTAL PAYROLL CHECKS
23,785.02
CLAIMS TOTAL
302,087.34
EXPENSES BY FUND
GENERAL FUND
68,795.88
LIBRARY RESERVE FUND
3,271.29
ROAD USE TAX FUND
19,465.69
TIF FUND
1,218.00
CAP PROJ-DEMO/REP OF BLDG FUND
1,005.00
WATER FUND
11,421.27
CAPITAL WATER PROJECTS FUND
724.70
SEWER FUND
16,220.27
CAP SEWER IMPROVEMENTS FUND
174,661.54
GARBAGE FUND
4,647.62
STORM WATER FUND
656.08
TOTAL
302,087.34
REVENUE - SEPTEMBER 2019
GENERAL FUND
34,480.33
LIBRARY RESERVES FUND
68.13
FIRE TRUCK/EQUIP RESERVES FUND
1.06
AMBULANCE RIG/EQUIP RESERV FUND
110,196.93
ROAD USE TAX FUND
23,830.64
EMPLOYEE BENEFIT FUND
4,756.71
EMERGENCY FUND
319.74
LOST FUND
13,147.90
LOST - DEBT SERVICE FUND
3,286.97
TIF FUND
20,938.10
DEBT SERVICE FUND
9,374.83
CAP PROJ-DEMO/REP OF BLDG FUND
997.50
CAPITAL PROJECTS - LOST FUND
3,286.98
WATER FUND
39,946.03
WATER DEPOSITS FUND
600.00
SEWER FUND
51,976.52
SEWER SINKING FUND
16,276.98
SEWER RESERVES/SURPLUS FUND
25,856.69
CAP SEWER IMPROVEMENTS FUND
303,637.22
GARBAGE FUND
12,412.58
STORM WATER FUND
12,400.30
TOTAL
687,792.14
___________________________________
Erik Graham, Mayor
ATTEST: _______________________________
Kelly DeBerg, City Clerk