REGULAR MEETING
September 11, 2019
ACKLEY CITY COUNCIL met in regular session September 11, 2019 in the Ackley City Hall Council Chambers with Mayor Erik Graham presiding. The meeting was called to order at 7:00 p.m. Council members present: Pat Hurt, Joe Wessels, Judy Crawford, Pat Daggs, and Robert Harms. Absent: None. Quorum present.
Daggs moved, Harms seconded, to approve the September 11, 2019 Agenda as listed. Ayes-All. Motion carried.
Harms moved, Hurt seconded, to approve the Consent Agenda by one motion: a) August 14, 2019 Regular Meeting Minutes as written. b) Bills approval authorizing payment of bills and transfers as listed. c) Place Reports on file: August 2019 Clerk Bank Reconciliation/Cash Report/Treasurer Report; August 2019 Clerk Budget Reports; August 2019 Deputy Clerk Utility Billing Reconciliation; August 2019 Fire Report; August 2019 Ambulance Report. Ayes-All. Motion carried.
Harms moved, Daggs seconded, to open the public hearing at 7:02 p.m. on the proposal to enter into a General Obligation Ambulance Acquisition Loan Agreement. Ayes-All. Motion carried. No oral or written comments or objections were received. Hurt moved, Daggs seconded, to close the public hearing at 7:02 p.m. Ayes-All. Motion carried.
Crawford moved, Wessels seconded, to adopt Resolution No. 19-27 Authorizing and Approving a Loan Agreement, Providing for the Issuance of a $68,000 General Obligation Ambulance Acquisition Note and Providing for the Levy of Taxes to Pay the Same. Roll call vote: Ayes-Wessels, Crawford, Daggs, Harms, Hurt. Motion carried.
Daggs moved, Hurt seconded, to approve payment to Foster Coach Sales, Inc. for $144,994 for an ambulance. Ayes-all. Motion carried.
Hurt moved, Daggs seconded, to adopt Resolution No. 19-28 Setting the Salary for Calen Holman and Setting Stipends for Police Officers. Roll call vote: Ayes-Crawford, Daggs, Harms, Hurt, Wessels. Motion carried.
Harms moved, Wessels seconded, to adopt Resolution No. 19-29 Approving the Annual City Street Financial Report for the Fiscal Year Ending June 30, 2019. Roll call vote: Ayes-Daggs, Harms, Hurt, Wessels, Crawford. Motion carried.
Daggs moved, Harms seconded, to table Resolution No. 19-30 Approving the Ackley Fire Department Policies and Procedures. Ayes-All. Motion carried.
Daggs moved, Harms seconded, to adopt Resolution No. 19-31 Hiring Part-Time Employees for the Volunteer Ambulance Service. Roll call vote: Ayes-Hurt, Wessels, Crawford, Daggs, Harms. Motion carried.
Daggs moved, Hurt seconded, to adopt Resolution No. 19-32 Authorizing entering into Lease Agreement for Airport Hangar. Roll call vote: Ayes-Wessels, Crawford, Daggs, Harms, Hurt. Motion carried.
Wessels moved, Hurt seconded, to set a public hearing for the first reading of proposed Ordinance No. 515 Amending the Code of Ordinances of the City of Ackley, Iowa by Amending Section 106.01 Pertaining to Collection Service for Solid Waste for October 9, 2019 at 7:00 p.m. Ayes-All. Motion carried.
Crawford moved, Wessels seconded, to set a public hearing for the first reading of proposed Ordinance No. 516 Amending the Code of Ordinances of the City of Ackley, Iowa by Amending Section 65.02 by Adding a Stop Intersection at Industrial Drive at its Intersection with Sherman Avenue for October 9, 2019 at 7:00 p.m. Ayes-All. Motion carried.
Hurt moved, Harms seconded, to approve the appointment of Amber Gronewold to fill the vacancy she left on the Pool Betterment Committee when she took the Pool Manager position with term effective immediately and expiring December 31, 2021. Ayes-All. Motion carried.
Wessels moved, Crawford seconded, to approve payment to Williams Excavation & Directional Boring for $2,906.06 for a water main break repair at the elementary school. Ayes-All. Motion carried.
Wessels moved, Daggs seconded, to approve payment to Williams Excavation & Directional Boring for $4,262.75 for a water main repair on Main Street. Ayes-All. Motion carried.
Harms moved, Daggs seconded, to approve payment to Arpy’s Construction for $17,500 for the Community Development Block Grant Owner Occupied Housing Rehabilitation at 515 2nd Avenue pending inspection. Ayes-All. Motion carried.
Crawford moved, Hurt seconded, to approve the purchase of gutters and leaf guards for the library for $4,175 from Stirling Seamless Gutters. Ayes-All. Motion carried.
Crawford moved, Wessels seconded, to approve the purchase for removal of eight trees in the City right-of-ways for $4,995 from Affordable Tree Service. Ayes-All. Motion carried. Crawford stated that the City received a 50% matching grant to replace trees. The cost to the interested property owners would be $75 and the Tree Board would plant the trees.
Dale Brass, Airport Board of Trustees Chair, presented a written report on July/August Airport Activities.
Mayor Graham reported that he is in the process of arranging a joint meeting with the Hardin County Board of Supervisors and the Ackley Development Commission for next Wednesday at the courthouse to discuss the Hardin County Economic Development Director position.
City Clerk Kelly DeBerg shared the opinions she received from Michael Hart, the City’s financial advisor, and City Attorney Mike Smith regarding the investment option with John Enslin that was presented at the last meeting. Both opinions were that the investment did not comply with the City’s Investment Policy. Smith went on to further state that he did not believe it would be allowed under Iowa Code. Wessels stated that he would like to look into other options besides IPAIT to invest City funds in.
Wessels requested that the discussion on commercial garbage be tabled until the next meeting.
A brief discussion was held on implementing no parking on one side of certain streets. Several Council members felt that all streets needed to be looked at. The Streets Committee will compile a list of their recommendations.
Jeff Frazier, Ibeling Insurance, gave a brief presentation on health insurance options. The Finance/Policy & Administration Committee will review the details with Frazier, and give their recommendation to the Council.
Discussion was held on whether or not the City wants to obtain new general obligation debt to maintain the current debt levy. In order to help identify what types of projects may be needed, a special meeting was set for September 19, 2019 at 3:00 to tour the City’s facilities.
No new updates were given on nuisance properties.
Angela De La Riva, Hardin County Economic Development Director, stated that she has had several new applications for the CDBG program.
Wessels moved, Hurt seconded, to approve Change Order No. 7 for $32,070 and no additional days given for completion for the Sanitary Sewer Improvements Project-Phase 1. Ayes-All. Motion carried. Wessels moved, Daggs seconded, to approve payment to Municipal Pipe Tool for $276,564.05 for Sanitary Sewer Improvements Project-Phase 1 Pay Estimate No. 9. Ayes-All. Motion carried.
Gallentine reported that all building permits are up to date.
Updates were given on old business. Deputy Clerk Malena Dennis informed the Council that she has still not heard back from Hardin County in regards to an agreement with the City to help with delinquent parking tickets in conjunction with the renewal of vehicle registrations. She will reach out again to the County. DeBerg stated that she would be sending out reminder letters this week to developers with development agreements regarding their annual certifications. Wessels stated that he will call one more time to try to obtain a plan from Carstens in regards to heat register valves and other options for City Hall.
Mayoral & Council Comments: Harms pointed out that Chapter 67 of the Code of Ordinances states that it is unlawful to walk on the street if there is a sidewalk and he would like to see this enforced for everyone’s safety. The City will put a reminder of the ordinance on their Facebook page. Wessels explained a situation that took place with a property owner’s sewer line and asked for the City’s assistance. Crawford asked when street patching would be completed. Public Works Director Nathan Vogel stated it would be whenever they do the patching for the sewer project. Crawford also asked if the City plowed the snow on the extension on the west end of 10the Avenue, and stated that a property owner had some concerns about the trees over the street there.
Public Comments: None.
With no further discussion, Harms moved, Wessels seconded, to adjourn at 8:35 p.m. Ayes-All. Motion carried.
ACCESS SYSTEMS
TECHNICAL SUPPORT/BACKUP
2,496.81
ACCESS SYSTEMS LEASING
COPIER LEASE/MAINT PAYMENT
170.38
ACKLEY PUBLIC LIBRARY
POSTAGE
71.43
ACKLEY PUBLISHING CO INC
CHECKS/WINDOW ENVELOPES
666.18
AFLAC
AFLAC
284.13
AGSOURCE COOPERATIVE SERV
POOL TESTING
25.50
AIRGAS NORTH CENTRAL
OXYGEN/CYLINDER RENTAL
782.13
AMAZON
BOOKS
535.84
BLACK HILLS/IOWA GAS UTIL
UTILITIES-GAS
542.05
BONEWITZ, JOE
CPR TRAINING-21 FIREFIGHTERS
420.00
CAMPBELL SUPPLY COMPANY
TRAFFIC WANDS
123.50
CARRICO AQUATIC RESOURCES
POOL PUMP
5,558.24
CGA
ENGINEERING SERVICES
27,073.17
CLAUSSEN, RANDY
REFUND-PATIENT OVER PAID
5.60
COUNTRY
2 YR MAG SUBSCRIPTION
15.00
DOLLAR GENERAL
CLEANING/BATTERIES/GARBAGE BAGS
28.35
FEDERAL W/H
FED/FICA TAX
7,728.54
FOSTER COACH SALES, INC.
2019 FORD MEDIX AMBULANCE
144,994.00
GALLS INC.
HOLMAN-BELT CLIP BADGE HOLDER
16.98
H.H. CONSTRUCTION
DRAIN EXTENSION ON CERRO GORDO
8,900.00
HARDIN COUNTY OFFICE SUPP
POST ITS
14.24
HARDIN COUNTY SOLID WASTE
2ND QTR FY20/AUG LANDFILL FEES
14,398.50
HEART OF IOWA
847-2222 COMMUNICATIONS
104.05
HECHT & JEMINEZ
COPIER MAINTENANCE 8/19-8/20
533.98
HERITAGE MOTORS
2015 FORD PD CAR A/C REPAIR
368.26
IBELING INSURANCE SERVICE
FY19 AUDIT
4,557.00
INNOVATIVE AG SERVICES CO
DIESEL/GAS
1,409.15
IOWA FALLS EMS
TIER, PARAMEDIC INTERCEPT
1,000.00
IPERS
IPERS
7,433.13
JOHN DEERE FINANCIAL
THEISENS-PAINT/SNAP/PAP TOWELS
74.14
KEN'S REPAIR
TRIMMER/TRIM HEAD/GAS OIL MX
304.25
LEON UNIFORM COMPANY
RUSZKOWSKI-PANTS
197.96
MEDIACOM
PHONE/FAX/INTERNET
119.93
MIDAMERICAN ENERGY CO
ELECTRIC BILL
4,520.56
MIDWEST RADAR & EQUIPMNT
RADAR CALIBRATION
80.00
MUNICIPAL PIPE TOOL COMPA
SANITARY SEWER IMPROVEMENTS-1
276,564.05
NAPA AUTO PARTS
OIL/OIL FILTERS/FUEL FILTERS/MISC
246.47
P.C.C.
AMBULANCE BILLING FEES
1,326.34
PEOPLESERVICE INC.
WATER/WASTEWATER SERVICE
16,320.00
POSTMASTER
UTILITY BILL POSTAGE/ANNUAL FEE
480.00
PUBLIC EMPLOYEE HEALTH PL
HEALTH INSURANCE
7,112.00
RADIO COMMUNICATIONS CO
PAGER BATTERIES & COVERS
217.03
RBF ELECTRIC
REPAIR POOL PUMP
413.00
RELIASTAR LIFE INS CO
LIFE INSURANCE
112.68
RUSZKOWSKI, TODD
2019 HEALTH INS DED REIMBURSE
122.00
SALES TAX/LOST
SALES TAX PAYMENT
891.00
SCHOLASTIC INC.
BOOKS FOR GIVEAWAY
50.00
SHIELD PEST CONTROL
MONTHLY SERVICES
50.00
STAREK, RETHA
MENARDS-LANDSCP GLUE/SLIDERS
18.87
STATE WITHHOLDING
STATE TAXES
1,805.00
TEI LANDMARK AUDIO
AUDIO BOOKS
69.35
USDA RF
COUGARS DEN MONTHLY PAYMENT
1,151.00
VERIZON
CELL PHONES/PHONE/INTERNET
569.71
WATER EXCISE TAX
WATER EXCISE TAX PAYMENT
2,047.00
WESTRUM LEAK DETECTION IN
LEAK DETECTION SERVICES
607.50
WILLIAMS EXCAVATION LLC
WATER MAIN REPAIRS
7,168.81
ZOLL MEDICAL CORPORATION
1 YR PREVENTIVE MAINTENANCE
510.00
PAYROLL CHECKS
TOTAL PAYROLL CHECKS
29,590.23
CLAIMS TOTAL
582,995.02
EXPENSES BY FUND
GENERAL FUND
71,439.11
LIBRARY RESERVE FUND
50.00
AMBULANCE RIG/EQUIP RESER FUND
144,994.00
ROAD USE TAX FUND
14,500.65
EMPLOYEE BENEFIT FUND
3,205.11
WATER FUND
18,994.82
SEWER FUND
9,774.52
CAP SEWER IMPROVEMENTS FUND
303,637.22
GARBAGE FUND
6,836.76
STORM WATER FUND
9,562.83
TOTAL
582,995.02
REVENUE - AUGUST 2019
GENERAL FUND
26,060.93
LIBRARY RESERVES FUND
450.00
FIRE TRUCK/EQUIP RESERVES FUND
1.02
AMBULANCE RIG/EQUIP RESERV FUND
0.04
ROAD USE TAX FUND
22,961.49
EMPLOYEE BENEFIT FUND
150.53
EMERGENCY FUND
10.12
LOST FUND
13,147.90
LOST - DEBT SERVICE FUND
3,286.98
DEBT SERVICE FUND
190.76
CAPITAL PROJECTS - LOST FUND
3,286.97
WATER FUND
37,416.28
WATER DEPOSITS FUND
150.00
SEWER FUND
50,900.29
SEWER SINKING FUND
16,276.98
SEWER RESERVES/SURPLUS FUND
21,456.53
CAP SEWER IMPROVEMENTS FUND
193,333.02
GARBAGE FUND
13,677.60
STORM WATER FUND
12,898.69
TOTAL
415,656.13
___________________________________
Erik Graham, Mayor
ATTEST: _______________________________
Kelly DeBerg, City Clerk