REGULAR MEETING
August 14, 2019
ACKLEY CITY COUNCIL met in regular session August 14, 2019 in the Ackley City Hall Council Chambers with Mayor Erik Graham presiding. The meeting was called to order at 7:00 p.m. Council members present: Robert Harms, Joe Wessels, Judy Crawford, and Pat Daggs. Absent: Pat Hurt. Quorum present.
Daggs moved, Harms seconded, to approve the August 14, 2019 Agenda as listed. Ayes-4. Motion carried.
Wessels moved, Crawford seconded, to approve the Consent Agenda by one motion: a) July 10, 2019 Regular Meeting Minutes as written. b) Bills approval authorizing payment of bills and transfers as listed. c) Place Reports on file: July 2019 Clerk Bank Reconciliation/Cash Report/Treasurer Report; July 2019 Clerk Budget Reports; July 2019 Deputy Clerk Utility Billing Reconciliation; July 2019 Fire Report; July 2019 Ambulance Report; FY2019 Clerk Outstanding Obligations Disclosure Statement. Ayes-4. Motion carried.
A representative from PeopleService was not in attendance to discuss the transition from using the water and waste water services of PeopleService to having a City employee provide those services.
Crawford moved, Wessels seconded, to adopt Resolution No. 19-24 To Approve the City of Ackley Community Development Block Grant Owner Occupied Housing Rehabilitation Contract for 404 Worth St., Ackley, Iowa 50601. Roll call vote: Ayes-Wessels, Crawford, Daggs, Harms; Absent-Hurt. Motion carried.
Daggs moved, Harms seconded, to adopt Resolution No. 19-25 To Approve the City of Ackley Community Development Block Grant Owner Occupied Housing Rehabilitation Contract for 515 2nd Ave., Ackley, Iowa 50601. Roll call vote: Ayes-Wessels, Crawford, Daggs, Harms; Absent-Hurt. Motion carried.
Wessels moved, Daggs seconded, to award the proposal for the General Obligation Ambulance Acquisition Loan to Iowa Falls State Bank at an interest rate of 3.05% for three years. Ayes-4. Motion carried.
Daggs moved, Harms seconded, to adopt Resolution No. 19-26 Setting the Date for a Public Hearing on Proposal to Enter into a General Obligation Ambulance Acquisition Loan Agreement and to Borrow Money Thereunder in a Principal Amount Not to Exceed $70,000. Roll call vote: Ayes-Crawford, Daggs, Harms, Wessels; Absent-Hurt. Motion carried.
Daggs moved, Wessels seconded, to adopt the Proclamation of National Rail Safety Week. Ayes-4. Motion carried.
Wessels moved, Daggs seconded, to approve payment to Williams Excavation & Directional Boring for $2,913.25 for a water main break repair at 4th Avenue and Worth Street. Ayes-4. Motion carried.
Daggs reported that Jeff Brass, Airport Board of Trustees, was not able to be in attendance. He is working on gathering information on the airport to report to the Council.
A discussion was held regarding the City having an Ackley Economic Development Director through the Ackley Development Commission (ADC), or using the Hardin County Economic Development Director, Angela De La Riva. Doug Lindaman, ADC President, informed the Council that they would like to try using the county director and anticipate having De La Riva at our disposal two days per week. They feel there would still be some funding that they would need from the City to continue some of their programs or for them to do some new things. However, Lindaman stated that the Council could decide to have and fund a full-time director if they choose. Mayor Graham stated that there was still some financial questions that needed to be answered regarding any funding requirement from Hardin County, as well as if Hardin County would allow De La Riva to cover Ackley’s city limits that are in Franklin County.
Harms moved, Wessels seconded, to approve the purchase of street asphalt patching not to exceed $45,000 from Heartland Asphalt, Inc. Ayes-4. Motion carried. Council also agreed to pay for $21,552 of the $45,000, which is for a frost boil repair on 4th Avenue, out of the Capital Street Project-LOST fund.
Wessels requested that the discussion on commercial garbage be tabled until the next meeting.
Wessels presented some information he received from John Enslin regarding a new plan for investing the $500,000 from the light plant sale. The investment offer is a three year annuity at 2.75%. Wessels also recommended the City move the $90,000 that is currently in a money market account to IPAIT because it would yield higher interest and still be available any time. Some concerns were raised on the investment parameters that cities are held to, and whether an annuity with a life insurance company was a proper option. City Clerk Kelly DeBerg will reach out to the City’s financial advisor for his opinion.
Nuisance properties were discussed. De La Riva stated that she would complete the application for the Derelict Building Grant for the demolition of the church at 420 State Street. Chief Brian Shimon stated that a garage on Sherman Avenue is coming down, and another garage that he had cited has been deemed sound by a contractor.
De La Riva updated the Council on her recent activities involving Ackley. She has had a site visit with Hospitality Marketers for their research on the potential development of a hotel. She also stated that she will be showing the Kum & Go building to someone for a potential business location.
Wessels moved, Daggs seconded, to approve Change Order No. 6 with the revision of September 30, 2019 as the completion date for the Sanitary Sewer Improvements Project-Phase 1. Ayes-4. Motion carried. Wessels moved, Daggs seconded, to approve payment to Municipal Pipe Tool for $86,510.18 for Sanitary Sewer Improvements Project-Phase 1 Pay Estimate No. 8. Ayes-4. Motion carried.
Lee Gallentine, City Engineer, explained that the City had previously applied for a grant to put in signals at the railroad crossing on Cerro Gordo. They had been awarded the 90% grant, however, the railroad said the City would have to pay for the maintenance. Because of this, the City did not proceed with the project. The railroad has now reached out to the City stating that they would cover the maintenance. The project cost is estimated at $220,000 with the City paying 10%. After some discussion, Council agreed to forego the grant and not move forward with the project. Gallentine informed the Council that he has been made aware of a leaking curb stop at 639 Main Street and asked if Council wanted him to do anything with this or if City staff was handling it. Wessels stated that it was being addressed. Gallentine reported that all building permits are up to date.
Updates were given on old business. Deputy Clerk Malena Dennis informed the Council that she has still not heard back from Hardin County in regards to an agreement with the City to help with delinquent parking tickets in conjunction with the renewal of vehicle registrations. Wessels stated that he is still supposed to be getting a plan from Carstens in regards to heat register valves and other options for City Hall.
Mayoral & Council Comments: Wessels requested the garbage ordinance be updated so that if you pay a City utility bill you can have City garbage collection even if you are not in City limits. Harms stated that 1st Avenue from Cerro Gordo Street to Franklin Street has had a lot of cars parked on the street making it difficult to drive down. Shimon suggested Council make parking on one side only. Mayor Graham asked the Streets Committee to look at other streets that Council may want to consider parking only on one side. Wessels informed the Council that Westrum Leak Detection will come this fall and check the entire town at no charge due to the mistake they made with our previous contract.
Public Comments: Retha Starek, Library Co-Director, mentioned that it was put in the budget to install gutters and snow eagles at the Library, and asked if that could be completed now. Mayor Graham instructed her to get bids and obtain Council approval to proceed. Crawford noted that money was budgeted to remove several trees, and asked if it was okay for the Tree Committee to proceed. She stated that they had received bids last year. DeBerg stated that if it was over $2,500 she could put in on the next agenda for Council approval.
With no further discussion, Harms moved, Wessels seconded, to adjourn at 8:32 p.m. Ayes-4. Motion carried.
ACCESS SYSTEMS LEASING
COPIER LEASE/MAINT PAYMENT
170.38
ACKLEY DEVELOPMENT COMMIS
626 MAIN ST RENOVATION
6,345.68
ACKLEY PUBLIC LIBRARY
POSTAGE
94.63
ACKLEY PUBLISHING CO INC
CITATION BOOKS/DEL WATER NOTICES
169.36
ACKLEY RECREATION CLUB
COURSE DEPOSIT & RENTAL
450.00
AFLAC
AFLAC
189.42
AGSOURCE COOPERATIVE SERV
POOL TESTING
39.00
AIRGAS NORTH CENTRAL
CYLINDER RENTAL
704.77
AMAZON
BOOKS
225.66
BLACK HILLS/IOWA GAS UTIL
UTILITIES-GAS
508.42
BROWN SUPPLY CO. INC.
WATER METERS/WATER METER HEADS
1,803.57
CARDMEMBER SERVICE
CREDIT CARD PURCHASES
1,693.72
CARRICO AQUATIC RESOURCES
PULSAR SHOCK/MURIATIC ACID
447.00
CGA
ENGINEERING SERVICES
32,946.09
COLLECTION SERVICES CENTR
CHILD SUPPORT
107.50
CONTINENTAL RESEARCH CORP
WASP AWAY
223.41
CRAIG & SMITH
LEGAL FEES
1,224.50
DEBERG, KELLY
MILEAGE CLERK INST/SFR/RECORDER
323.64
DEPARTMENT OF NATURAL RES
ANNUAL NPDES WASTEWATER PERMIT
210.00
DEPUTY STEPHEN BARDOLE
2019 FIREARMS QUALIFICATIONS
100.00
DOLLAR GENERAL
CLEANING SUPPLIES
7.50
ESO SOLUTIONS, INC.
EHR ANNUAL RUN REPORT SOFTWARE
2,195.10
FARM & RANCH LIVING
2 YR MAGAZINE
15.00
FASTENAL COMPANY
POOL PUMP PARTS
134.01
FEDERAL W/H
FED/FICA TAX
10,683.30
FRANKLIN COUNTY AUDITOR
FRANKLIN COUNTY DISPATCH LEVY
733.00
GRONEWOLD, AMBER
HOSE/NOZZLE/CART/CONCESSIONS
123.33
HARDIN COUNTY OFFICE SUPP
POCKET FILE FOLDERS
49.49
HARDIN COUNTY RECORDER
RECORD NO FURTHER ACTION
12.00
HARDIN COUNTY SOLID WASTE
JULY LANDFILL FEES
1,517.36
HARMS, LARRY
APR-JUN RENT PD CAR GARAGE
375.00
HEART OF IOWA
847-2222 COMMUNICATIONS
104.05
HERITAGE MOTORS
2017 FORD PD LIC PLATE BULBS
18.48
HEWETT WHOLESALE INC.
POOL CONCESSIONS-CANDY/CHIPS
48.20
INNOVATIVE AG SERVICES CO
GAS/DIESEL
1,516.17
IOWA FALLS EMS
TIER, PARAMEDIC INTERCEPT
3,500.00
IOWA WORKFORCE DEVELOPMEN
2ND QTR 2019 UNEMPLOYMENT
101.03
IPERS
IPERS
7,176.81
JOHN DEERE FINANCIAL
THEISENS-GLOVES
25.96
KEN'S REPAIR
MOWER & TRIMMER PARTS/STRING
307.31
LEON UNIFORM COMPANY
SHIMON-CLOTHES/HOLMAN-SHIRTS
483.38
MCCANN, LINDA BETSINGER
SPEAKING MILEAGE/BOOK
70.00
MEDIACOM
PHONE/FAX/INTERNET
119.93
MIDAMERICAN ENERGY CO
ELECTRIC BILL
4,275.12
MUNICIPAL PIPE TOOL COMPA
SANITARY SEWER IMPROVEMENTS-1
86,510.18
NAPA AUTO PARTS
DRILL AND SAWSALL KIT/REFG
524.98
OVERDRIVE
FY20 BRIDGES E-BOOK SUB FEE
477.35
P.C.C.
AMBULANCE BILLING FEES
530.10
PEOPLESERVICE INC.
WATER/WASTEWATER SERVICE
18,773.00
PETTY CASH
ESTABLISH PETTY CASH-AMBULANCE
150.00
POSTMASTER
UTILITY BILL POSTAGE
245.00
PUBLIC EMPLOYEE HEALTH PL
HEALTH INSURANCE
7,112.00
RBF ELECTRIC
GROUND WIRE FOR CENTURYLINK
209.82
REGION 6 PLANNING COMMISS
CDBG GENERAL ADMIN SERVICES
526.00
RELIASTAR LIFE INS CO
LIFE INSURANCE
112.68
SALES TAX/LOST
SALES TAX PAYMENT
1,057.00
SANDRY FIRE SUPPLY LLC
HOSE FOR GRASS RIG
336.76
SHIELD PEST CONTROL
MONTHLY SERVICES
50.00
STATE LIBRARY OF IOWA
FY20 DATABASE & BRIDGES SUB FEE
181.34
STATE WITHHOLDING
STATE TAX
1,410.00
SUNSET LAW ENFORCEMENT
AMMO FOR FIREARMS TRAINING
66.29
TIMES-CITIZEN CO.
ORDINANCE/MINUTES/1 YR PAPER
266.16
UNIVAR USA INC
MOSQUITO SPRAY
421.36
USDA RF
COUGARS DEN MONTHLY PAYMENT
1,151.00
VERIZON
CELL PHONES/PHONE/INTERNET
587.11
WAL-MART COMMUNITY
CRAFT SUPPLIES
31.40
WATER EXCISE TAX
WATER EXCISE TAX PAYMENT
1,962.00
WILLIAMS EXCAVATION LLC
WATER MAIN BREAK/BACKED UP SWR
4,313.25
DEPOSIT REFUNDS
REFUND DATE 07/25/2019
144.10
PAYROLL CHECKS
TOTAL PAYROLL CHECKS
43,795.20
CLAIMS TOTAL
252,512.36
EXPENSES BY FUND
GENERAL FUND
77,169.72
LIBRARY RESERVE FUND
81.40
ROAD USE TAX FUND
13,813.43
EMPLOYEE BENEFIT FUND
91.98
CAP PROJ-DEMO/REP OF BLDG FUND
6,345.68
WATER FUND
17,477.12
WATER DEPOSITS FUND
144.10
SEWER FUND
12,607.66
CAP SEWER IMPROVEMENTS FUND
119,456.27
GARBAGE FUND
4,716.33
STORM WATER FUND
608.67
TOTAL
252,512.36
REVENUE - JULY 2019
GENERAL FUND
53,935.43
LIBRARY RESERVES FUND
40.00
FIRE TRUCK/EQUIP RESERVES FUND
1.12
AMBULANCE RIG/EQUIP RESERV FUND
0.04
ROAD USE TAX FUND
16,402.83
EMPLOYEE BENEFIT FUND
1,866.89
EMERGENCY FUND
132.82
LOST FUND
11,506.23
LOST - DEBT SERVICE FUND
2,876.55
TIF FUND
124.66
DEBT SERVICE FUND
2,442.60
CAP PROJ-LIGHT PLANT SALE FUND
8,791.46
CAPITAL PROJECTS - LOST FUND
2,876.56
CEMETERY PERPETUAL CARE FUND
60.00
WATER FUND
38,116.05
WATER DEPOSITS FUND
750.00
SEWER FUND
54,672.11
SEWER SINKING FUND
16,276.98
SEWER RESERVES/SURPLUS FUND
26,749.64
CAP SEWER IMPROVEMENTS FUND
260,559.71
GARBAGE FUND
14,071.87
STORM WATER FUND
13,533.76
TOTAL
525,787.31
___________________________________
Erik Graham, Mayor
ATTEST: _______________________________
Kelly DeBerg, City Clerk