REGULAR MEETING
February 13, 2019
ACKLEY CITY COUNCIL met in regular session February 13, 2019 in the Ackley City Hall Council Chambers with Mayor Erik Graham presiding. The meeting was called to order at 7:00 p.m. Council members present: Robert Harms, Pat Hurt, Joe Wessels, Judy Crawford, and Pat Daggs. Absent: None. Quorum present.
Harms moved, Hurt seconded, to approve the February 13, 2019 Agenda as listed. Ayes-All. Motion carried.
Daggs moved, Hurt seconded, to approve the Consent Agenda by one motion: a) January 9, 2019 Regular Meeting; January 23, 2019 Special Meeting; February 5, 2019 Special Meeting Minutes as written. b) Bills approval authorizing payment of bills and transfers as listed. c) Place Reports on file: January 2019 Clerk Bank Reconciliation/Cash Report/Treasurer Report, January 2019 Clerk Budget Reports, January 2019 Deputy Clerk Utility Billing Reconciliation, January 2019 Fire Report, January 2019 Ambulance Report. Ayes-All. Motion carried.
Discussion was held on a letter the City received regarding the property owned by Paul and Brooke O’Kane located at 726 Main Street. The O’Kane’s offered to give the City their property along with $5,000 as a rehabilitation allowance. Unless the engineer’s report comes back with something unexpected, or the buildings become a city responsibility, the consensus of the Council is to leave the buildings in the 700 block of Main Street alone. The Finance & Administration Committee was directed to discuss with City Attorney Mike Smith the assessment of the related costs the City has incurred to-date, and the Streets Committee was directed to look into purchasing fencing for around the buildings rather than continuing to rent fencing.
Crawford moved, Wessels seconded, to adopt Resolution No. 19-01 Setting Vehicle Mileage Reimbursement Rate – Calendar Year 2019. Roll call vote: Ayes-Hurt, Wessels, Crawford, Daggs, Harms. Motion carried.
Daggs moved, Harms seconded, to set a public hearing for the first reading of proposed Ordinance No. 512 Amending the Code of Ordinances of the City of Ackley, Iowa by Amending Section 100.06, Pertaining to Use of Funds for March 13, 2019 at 7:00 p.m. Ayes-All. Motion carried.
Wessels moved, Harms seconded, to approve the FY20 Proposed Budget. Ayes-All. Motion carried.
Hurt moved, Crawford seconded, to set a public hearing for the FY20 Proposed Budget for March 13, 2019 at 7:00 p.m. Ayes-All. Motion carried.
Wessels moved, Daggs seconded, to designate the Ackley World Journal as the official newspaper of the City of Ackley for calendar year 2019. Ayes-All. Motion carried.
Wessels moved, Harms seconded, to approve the liquor licenses for The American Legion Post #252 and Grumpy’s Bar subject to dramshop insurance endorsement. Ayes-All. Motion carried.
Hurt moved, Crawford seconded, to approve the following Mayor appointments with terms effective January 1, 2019: Dale Brass to the Airport Board of Trustees with term expiring December 31, 2020; Gary Oelmann to the Airport Board of Trustees with term expiring December 31, 2021; Alfred Prescott to the Airport Board of Trustees with term expiring December 31, 2023; Doug Boheman to the Tree Board with term expiring December 31, 2021; Terri Elmore to the Tree Board with term expiring December 31, 2021; Bo Schipper to the Board of Adjustments with term expiring December 31, 2023; and Marilyn Abbas to the Cemetery Board of Trustees with term expiring December 31, 2023. Ayes-All. Motion carried.
Daggs moved, Hurt seconded, to approve the final pay estimate to Utility Service Co., Inc. of $12,780.00 for the 2017 Water Tower Repainting Project. Ayes-All. Motion carried.
Wessels moved, Daggs seconded, to approve the payment to Geode Environmental for $2,579.80 for groundwater sampling (round 2). Ayes-All. Motion carried.
Harms moved, Wessels seconded, to approve the payment to Carstens for $22,525.00 for the installation of mini-splits in the Police Department. Ayes-All. Motion carried.
Discussion was held on amending section 69.15 of the Code of Ordinances which addresses residential parking restrictions in front yards. It was proposed that the code remain as is, but a fee schedule be set up for ticketing violators of this ordinance. Mayor Graham directed the Streets Committee and the Public Safety committee to create this fee schedule.
Deputy Clerk Malena Dennis presented a sample of an agreement the City could present to Hardin County regarding parking tickets. Per Iowa Code, this agreement would be a way for the City to collect on unpaid tickets as the County could require payment of delinquent parking tickets in conjunction with renewal of vehicle registrations. The Council directed Dennis to proceed, as well as reach out to the surrounding counties of Franklin, Grundy, and Butler to see if they would consider entering into a similar agreement.
Wessels suggested that the City’s dumpster rental agreement be amended to include an additional fee of $15.00 per dump for any dumpster rented for construction or remodeling where the dumpster contains plumbing fixtures, cabinetry, sheet rock or plaster. Clerk Kelly DeBerg was directed to update the rental agreement for Council vote at the next meeting.
Mayor Graham suggested that the City follow Hardin County in regards to the days designated as observed holidays. After a brief discussion the topic was dropped.
A discussion was held on annual employee performance reviews and raises. Mayor Graham suggested the reviews be eliminated and an annual cost of living raise based on the consumer price index (CPI) be added to the employee handbook as standard procedure. Several concerns with this were raised. Council eventually decided to have annual performance reviews held at the time of the employee’s employment anniversary date, and that they not have any monetary impact. A resolution will be wrote to update the handbook with this for Council vote. Council also stated that in December, for the FY21 budget, they would discuss and make a decision on raises using the CPI as a guideline.
Updates were given on nuisance properties. Council directed Angela De La Riva, Economic Development Director, to apply for an Iowa DNR Derelict Building Grant to aid in the demolition of the property at 420 State Street. Harms moved, Crawford seconded, to accept the asbestos removal proposal for said location of $8,425.00 from Site Services Inc. Ayes-All. Motion carried. De La Riva stated that the CBDG grant application was in process for the property at 702 1st Avenue.
De La Riva informed the Council of her recent city-related business. She has obtained two bids in the amounts of $4,995 and $8,000 for a hotel feasibility study. She is trying to obtain information on the Kum & Go building to aid in finding someone to purchase or occupy it as Kum & Go will be closing March 22, 2019. De La Riva is also working with the City’s bond attorney, Dorsey & Whitney, in regards to the 4 County Seed development agreement, as well as getting direction on how to obtain additional money from the county through Tax Increment Financing for the ADC’s revolving loan fund.
Lee Gallentine, City Engineer, was not in attendance. Wessels moved, Daggs seconded, to approve pay estimate no. 4 to Municipal Pipe Tool Co. of $139,124.58 for the Sanitary Sewer Improvement Project-Phase 1. Ayes-All. Motion carried.
Updates were given on old business. Crawford has contacted Carstens to obtain information on heat register valves for City Hall. The grant in the amount of $1,855.89 from Greenbelt Home Care for the Siren Conversion, which was to be distributed in January, has not yet been received. Mayor Graham will contact them to get an update. Wessels reported that he has turned everything over regarding well #7 to Smith. DeBerg stated that Smith informed Gallentine that a preliminary plat would need to be completed for the industrial park. CGA completed this today. The next step is for the Planning & Zoning Commission to approve the plat.
Crawford asked the Council if they had reviewed the health insurance quote she had provided to them and if they wanted to address the topic. No response was given.
Public Comments: Becky Schipper, on behalf of the Heritage Center, requested that sand be put down again in front of their building. She also questioned if they had to request this each time it was needed.
With no further discussion, Harms moved, Daggs seconded, to adjourn at 9:07 p.m. Ayes-All. Motion carried.
ACCESS SYSTEMS LEASING
COPIER LEASE/MAINT PAYMENT
170.38
ACKLEY CHAMBER OF COMMERC
MEMBERSHIP DUES
165.00
ACKLEY PUBLIC LIBRARY
POSTAGE
98.97
ACKLEY PUBLISHING CO INC
LETTERHEAD/GOLF CART PERMITS
114.82
ADVANTAGE ARCHIVES
MICROFILMING AWJ JAN 17-JUN 18
235.00
AFLAC
AFLAC
153.00
AIRGAS NORTH CENTRAL
OXYGEN/CYLINDER RENTAL
583.05
AMAZON
BOOKS
313.09
AMERICAN FENCE COMPANY
FENCE RENTAL-JANUARY 2019
280.38
BLACK HILLS/IOWA GAS UTIL
UTILITIES-GAS
2,179.39
BROWN SUPPLY CO. INC.
SNOW PLOW BLADES
545.44
CARDMEMBER SERVICE
CREDIT CARD PURCHASES
701.84
CARSTENS PLUMBING & HEATI
POLICE DEPT MINI SPLIT SYSTEM
22,525.00
CGA
ENGINEERING SERVICES
17,104.55
CITY OF TOLEDO POLICE DEP
HOLMAN TASER CERTIFICATION
200.00
CITY SCREEN IMPRESSIONS
JACKETS-DEPOSIT
413.00
COLLECTION SERVICES CENTR
CHILD SUPPORT
107.50
DEMCO
FILE FOLDERS/DISC CASES/CRATE
385.92
DOLLAR GENERAL
SUPPLIES
54.80
DON'S TRACTOR REPAIR
LOADER FITTINGS
140.42
FEDERAL W/H
FED/FICA TAX
10,383.00
FRANKLIN COUNTY ABSTRACT
INDUSTRIAL PARK PLAT ABSTRACT
1,724.00
GEODE ENVIRONMENTAL LLC
GROUNDWATER SAMPLING (ROUND 2)
2,579.80
HARDIN COUNTY OFFICE SUPP
BINDER CLIPS
5.07
HARDIN COUNTY SOLID WASTE
JANUARY LANDFILL FEES
1,257.36
HARDIN COUNTY TREASURER
LIEN CERTIFICATION FEE
5.00
HARLAND TECHNOLOGY SERVIC
272.16
HEART OF IOWA
847-2222 COMMUNICATIONS
87.09
HERITAGE MOTORS
PD CARS-BATTERY/WIPERS/SERVICE
139.01
IMFOA
2019-2020 DUES - DEBERG
50.00
INNOVATIVE AG SERVICES CO
DIESEL/GAS
1,741.89
IOWA DEPT OF PUBLIC SAFE
ON-LINE WARRANTS AND ARTICLES
300.00
IOWA FALLS FIRE EXTINGUIS
ANNUAL INSPECTION AND TAG
500.50
IPERS
IPERS
7,768.72
M&G TIRE SERVICE
2005 FORD AMB TIRE REPAIR
24.70
MASTER METER SYSTEMS
ANNUAL MAINTENANCE FEE
1,500.00
MEDIACOM
PHONE/FAX/INTERNET
119.43
MEYER, KENDALL
PESTICIDE APPLICATOR BOOK
95.00
MIDAMERICAN ENERGY CO
ELECTRIC BILL
3,993.80
MUNICIPAL PIPE TOOL COMPA
SANITARY SEWER IMPROVEMENTS-1
139,124.58
NAPA AUTO PARTS
VEHICLE PARTS & SUPPLIES
459.05
PEOPLESERVICE INC.
WATER/WASTEWATER SERVICE
15,969.00
POSTMASTER
UTILITY BILL POSTAGE
255.00
PUBLIC EMPLOYEE HEALTH PL
HEALTH INSURANCE
5,556.25
RACHAEL RAY EVERY DAY
3 YEARS MAGAZINE
25.00
READER'S DIGEST
2 YEARS MAGAZINE
15.00
RELIASTAR LIFE INS CO
LIFE INSURANCE
112.68
SALES TAX/LOST
SALES TAX PAYMENT
704.00
SHIELD PEST CONTROL
MONTHLY SERVICES
50.00
SITE SERVICES INC.
ASBESTOS SURVEY - 420 STATE
1,255.00
STAREK, RETHA
SUPPLIES
14.12
STATE WITHHOLDING
STATE TAXES
1,527.00
SUNSET LAW ENFORCEMENT
AMMUNITION FOR TRAINING
248.18
TIMES-CITIZEN CO.
WAGES/MINUTES/TCC SUBSCRIPTION
318.85
USDA RF
MONTHLY PAYMENT
1,151.00
UTILITY SERVICE CO. INC.
2017 WATER TOWER REPAINTING
12,780.00
VERIZON
CELL PHONES/PHONE/INTERNET/FAX
574.17
WAL-MART COMMUNITY
CHRISTMAS SNACKS
26.34
WATER EXCISE TAX
WATER EXCISE TAX PAYMENT
1,864.00
WILLIAMS EXCAVATION LLC
WATER MAIN-5TH & STATE/LIGHT PLT
2,850.00
DEPOSIT REFUNDS
REFUND DATE 01/25/2019
130.79
DEPOSIT REFUNDS
REFUND DATE 01/28/2019
23.66
DEPOSIT REFUNDS
REFUND DATE 01/31/2019
118.00
PAYROLL CHECKS
TOTAL PAYROLL CHECKS
40,954.10
CLAIMS TOTAL
305,123.85
EXPENSES BY FUND
GENERAL FUND
64,687.30
LIBRARY RESERVE FUND
530.67
ROAD USE TAX FUND
16,749.18
CAP PROJ-GO BOND 2016A FUND
22,525.00
CAP PROJ-DEMO OF BLDGS FUND
280.38
WATER FUND
17,716.89
WATER DEPOSITS FUND
230.79
CAPITAL WATER PROJECTS FUND
13,595.50
SEWER FUND
9,429.14
CAP SEWER IMPROVEMENTS FUND
154,395.73
GARBAGE FUND
3,961.53
STORM WATER FUND
1,021.74
TOTAL
305,123.85
REVENUE - JANUARY 2019
GENERAL FUND
44,282.10
LIBRARY RESERVE FUND
166.61
FIRE TRUCK/EQUIP RESERVES FUND
0.99
AMBULANCE RESERVES FUND
408.84
ROAD USE TAX FUND
17,337.10
EMPLOYEE BENEFIT FUND
1,716.62
EMERGENCY FUND
122.08
LOST FUND
14,797.42
LOST - DEBT SERVICE FUND
3,699.36
TIF FUND
22,289.51
DEBT SERVICE FUND
5,664.25
CAPITAL PROJECTS - LOST FUND
3,699.35
WATER FUND
33,409.39
WATER DEPOSITS FUND
900.00
SEWER FUND
48,200.48
SEWER SINKING FUND
3,149.41
SEWER RESERVES/SURPLUS FUND
35,686.76
CAP SEW IMPROVEMENTS FUND
20,565.17
GARBAGE FUND
13,029.02
STORM WATER FUND
12,249.16
TOTAL
281,373.62
___________________________________
Erik Graham, Mayor
ATTEST: _______________________________
Kelly DeBerg, City Clerk