REGULAR MEETING
December 12, 2018
ACKLEY CITY COUNCIL met in regular session December 12, 2018 in the Ackley City Hall Council Chambers with Mayor Erik Graham presiding. The meeting was called to order at 7:00 p.m. Council members present: Pat Hurt, Joe Wessels, Judy Crawford, Pat Daggs, and Robert Harms. Absent: None. Quorum present.
Daggs moved, Harms seconded, to approve the December 12, 2018 Agenda as listed. Ayes-All. Motion carried.
Harms moved, Daggs seconded, to approve the Consent Agenda by one motion: a) November 14, 2018 Regular Meeting; November 30, 2018 Special Meeting Minutes as written. b) Bills approval authorizing payment of bills and transfers as listed. c) Place Reports on file: November 2018 Clerk Bank Reconciliation/Treasurer Report, November 2018 Clerk Budget Reports, November 2018 Deputy Clerk Utility Billing Reconciliation, November 2018 Fire Report, November 2018 Ambulance Report. Ayes-All. Motion carried.
Daggs moved, Wessels seconded, to approve “An Agreement for the Provision of Limited Professional Services” with Haila Architecture Structure Planning, Ltd. in the amount of $3,300 plus expenses for two cost options for the demolition and renovation of the buildings in the 700 block of Main Street. Ayes-All. Motion carried.
Wessels moved, Crawford seconded, to adopt Resolution No. 18-61 Amending the Employee Handbook Regarding Holidays & Personal Time. Roll call vote: Ayes-Wessels, Crawford, Daggs, Harms, Hurt. Motion carried.
Crawford moved, Hurt seconded, to adopt Resolution No. 18-64 Setting Public Hearing to Consider the Sale of 420 State Street by Public Auction. Roll call vote: Ayes-Crawford, Daggs, Harms, Hurt, Wessels. Motion carried.
Daggs moved, Wessels seconded, to set a public hearing for the first reading of proposed Ordinance No. 511 Amending the Code of Ordinances of the City of Ackley, Iowa by Repealing Section 69.15, Residential Parking Restrictions for January 9, 2019 at 7:00 p.m. Ayes-All. Motion carried.
Harms moved, Wessels seconded, to approve the payment to Steve Scallon of $25,236.91 for Scallon’s Lawn Care Development Agreement rebates. Ayes-All. Motion carried.
Crawford moved, Hurt seconded, to approve the agreement with Iowa Codification for Codification services and the down payment of $2,200. Ayes-All. Motion carried.
Wessels moved, Crawford seconded, to approve the payment to Electric Pump of $4,026.14 for a flowmeter. Ayes-All. Motion carried.
Harms moved, Daggs seconded, to approve the final payment and release the retainage to Heartland Asphalt for a total of $17,722.22 for the South Butler Street Project. Ayes-All. Motion carried.
Wessels moved, Daggs seconded, to approve pay estimate no. 2 to Municipal Pipe Tool Co. of $79,719.97 for the Sanitary Sewer Improvement Project-Phase 1. Ayes-All. Motion carried.
Harms moved, Daggs seconded, to not make an offer to purchase the land offered by the IDOT on Sherman Avenue. Ayes-All. Motion carried.
Crawford moved, Daggs seconded, to deny the request by Greenbelt Home Care to place Little Food Pantries on city property. Ayes-All. Motion carried.
A discussion was held on the Purchase Policy and amending it regarding requiring bids for emergency repairs. Harms moved, Crawford seconded, to reimburse the Fire Department $1,000 for a repair to an emergency vehicle. Ayes-All. Motion carried.
Police Chief Brian Shimon updated the Council on nuisance properties. The resident at 702 1st Avenue is still waiting on a possible CBDG grant.
Jeff Frazier, Ackley Development Commission Vice President, gave highlights on the Director’s Report. An update on the sale of the industrial park lot was not available. Frazier presented information on their Revolving Loan Fund and requested an additional $100,000 from the City through Tax Increment Financing. Discussion was held regarding paying the City back for the work completed at 626 Main Street. Mayor Graham requested Frazier draw up a deferred payment plan.
Lee Gallentine, City Engineer, was not present for comments. Council reviewed his Active Items and Building Permits reports.
Updates were given on old business. The mini-splits on the second floor of City Hall are being installed and Crawford is looking into heat register valves. Bids have been received for painting the center room in the Police Department where the repairs had been made. The bid was awarded to Ackley Painting Company. A grant in the amount of $1,864.84 from Greenbelt Home Care for the Siren Conversion has been approved at the local level. The next step is to submit the request to the State. Wessels reported that Jetco has stated that the soft start for well #7 is 100%. Jetco will install the soft start back on the well. Wessels is continuing to converse with the parties involved and is working to set up a meeting with all. There are no new updates on the industrial park final plat. Clerk Kelly DeBerg informed the Council that state auditors will be here next Monday, Tuesday, and Wednesday to begin the examination.
Public Comments: Becky Schipper, on behalf of the Heritage Center, requested sand be put down in front of their building. Nathan Vogel, Public Works Director, will take care of it.
With no further discussion, Harms moved, Daggs seconded, to adjourn at 8:25 p.m. Ayes-All. Motion carried.
ABBAS, SUE
MILEAGE TRAINING/MEETINGS
81.75
ACCESS SYSTEMS LEASING
COPIER LEASE/MAINT PAYMENT
170.38
ACKLEY PUBLIC LIBRARY
POSTAGE
57.41
AFLAC
AFLAC
191.04
AIRGAS NORTH CENTRAL
OXYGEN/CYLINDER RENTAL
512.99
AMAZON
BOOKS
573.08
AMERICAN FENCE COMPANY
FENCE RENTAL-DECEMBER 2018
280.38
BANKERS TRUST COMPANY
2016A GO BOND/2014A GO
10,531.25
BLACK HILLS/IOWA GAS UTIL
UTILITIES-GAS
795.76
BOOK LOOK
BOOKS
260.83
CARDMEMBER SERVICE
CREDIT CARD PURCHASES
1,304.19
CENTRAL IOWA DISTRIBUTING
TRIPLE MELT
174.50
CGA
ENGINEERING SERVICES
21,549.80
COLLECTION SERVICES CENTR
CHILD SUPPORT
107.50
DATA TECHNOLOGIES INC.
2019 SUMMIT LICENSE FEE
5,000.00
DEBERG, KELLY
MILEAGE BUDGET WORKSHOP
49.60
DORSEY & WHITNEY LLP
SRF SEWER FINANCING/VEHICLE LOAN
15,152.50
ELECTRIC PUMP
FLOWMETER AT SEWER PLANT
4,026.14
EMERGENCY MEDICAL PRODUCT
GLOVES/MEGAMOVER/COLD&HOT PACK
203.87
FEDERAL W/H
FED/FICA TAX
7,281.44
GNB
2018 GO VEHICLE ACQUISITION
2,946.12
GREEN BELT BANK & TRUST
2017 POLICE VEHICLE LOAN
90.68
HAILA ARCHITECTURE STRUCT
728/734 MAIN ST WALL COLLAPSE
187.50
HARDIN COUNTY OFFICE SUPP
SORT WICK
3.29
HARDIN COUNTY SOLID WASTE
3RD QTR FY 19/NOV LANDFILL FEES
13,960.28
HEART OF IOWA
847-2222 COMMUNICATIONS
87.09
HEARTLAND ASPHALT INC.
SOUTH BUTLER STREET PROJECT
17,722.22
INNOVATIVE AG SERVICES CO
GAS/DIESEL
1,561.57
IOWA CODIFICATION INC
CODE UPDATE-DOWN PAYMENT
2,200.00
IOWA FINANCE AUTHORITY
2018 SEWER REVENUE SRF LOAN
804.99
IOWA LAW ENFORCEMENT ACAD
TRANSFER OF MMPI-APPLICANT
50.00
IPERS
IPERS
4,675.98
JOHN DEERE FINANCIAL
THEISENS-PARTS FOR PD TOILET
36.31
LAVELLE PROPERTIES, LLC
DEC 2018 TIF REBATE FOR 2017
323.82
LEON UNIFORM COMPANY
HOLMAN-PANTS/SHIRT/MISC
256.81
MEDIACOM
PHONE/FAX/INTERNET
101.68
MEDICARE
MEDICARE REVALIDATION
569.00
MIDAMERICAN ENERGY CO
ELECTRIC BILL
3,621.67
MUNICIPAL PIPE TOOL COMPA
SANITARY SEWER IMPROVEMENTS-1
79,719.97
NAPA AUTO PARTS
VEHICLE PARTS & SUPPLIES
282.44
NUCARA PHARMACY
GLUTOSE
13.93
P.C.C.
AMBULANCE BILLING FEES
887.70
PEOPLESERVICE INC.
WATER/WASTEWATER SERVICE
15,969.00
POSTMASTER
UTILITY BILL/BARLOW THANK YOU
341.40
PUBLIC EMPLOYEE HEALTH PL
HEALTH INSURANCE
4,762.50
RELIASTAR LIFE INS CO
LIFE INSURANCE
109.33
SALES TAX/LOST
SALES TAX PAYMENT
1,614.00
SCALLON, STEVE
2017 & 2018 TIF REBATE
25,236.91
SHIELD PEST CONTROL
MONTHLY SERVICES
50.00
STAREK, RETHA
TARGET-DVD'S
11.00
STATE WITHHOLDING
STATE TAX
1,228.00
TEK AMBULANCE
PARAMEDIC INTERCEPT-AMR 080418
262.50
TIMES-CITIZEN CO.
AFR/MINUTES/BARLOW THANK YOU
517.75
TITAN MACHINERY - GRUNDY
LOADER LIGHT BULBS
56.00
TRANS-IOWA EQUIPMENT INC.
SWEEPER REPAIR HOPPER
234.30
USDA RF
COUGARS DEN MONTHLY PAYMENT
1,151.00
VERIZON
CELL PHONES/PHONE/INTERNET/FAX
590.92
WAL-MART COMMUNITY
GAMES/HOSTESS GOODS/PINS
60.20
WATER EXCISE TAX
WATER EXCISE TAX PAYMENT
1,956.00
WOLFE EYE CLINIC PC
HOLMAN STATE REQUIRED TEST
35.00
Z & Z GLASS
MAINT SHED DOOR GLASS
124.00
ZOLL MEDICAL CORPORATION
ELECTRODES
196.25
PAYROLL CHECKS
TOTAL PAYROLL CHECKS
24,379.74
CLAIMS TOTAL
277,293.26
EXPENSES BY FUND
GENERAL FUND
55,249.35
LIBRARY RESERVE FUND
60.20
ROAD USE TAX FUND
15,988.55
TIF FUND
25,560.73
DEBT SERVICE FUND
13,568.05
CAPITAL ST PROJECTS-LOST FUND
17,722.22
CAP PROJ-DEMO OF BLDGS FUND
467.88
WATER FUND
11,927.02
SEWER FUND
14,651.32
SEWER - SINKING FUND
804.99
CAP SEWER IMPROVEMENTS FUND
112,359.27
GARBAGE FUND
7,483.71
STORM WATER FUND
1,449.97
TOTAL
277,293.26
REVENUE - NOVEMBER 2018
GENERAL FUND
87,992.94
LIBRARY RESERVE FUND
2,485.79
FIRE TRUCK/EQUIP RESERVES FUND
1,401.97
AMBULANCE RESERVES FUND
0.21
ROAD USE TAX FUND
17,815.27
EMPLOYEE BENEFIT FUND
21,554.14
EMERGENCY FUND
1,533.16
LOST FUND
25,030.73
LOST - DEBT SERVICE FUND
6,257.67
TIF FUND
15,807.09
DEBT SERVICE FUND
30,426.16
CAPITAL PROJECTS - LOST FUND
6,257.69
WATER FUND
39,654.89
WATER DEPOSITS FUND
1,050.00
SEWER FUND
61,220.15
SEWER SINKING FUND
18,449.70
SEWER RESERVES/SURPLUS FUND
49,021.75
CAP SEW IMPROVEMENTS FUND
35,963.80
GARBAGE FUND
13,996.94
STORM WATER FUND
14,907.96
TOTAL
450,828.01
___________________________________
Erik Graham, Mayor
ATTEST: _______________________________
Kelly DeBerg, City Clerk