REGULAR MEETING
August 8, 2018
ACKLEY CITY COUNCIL met in regular session August 8, 2018 in the Ackley Civic Center with Mayor Erik Graham presiding. The meeting was called to order at 7:00 p.m. Council members present: Pat Daggs, Pat Hurt, Al Jones, Joe Wessels, and Judy Crawford. Absent: None. Quorum present.
Daggs moved, Jones seconded, to approve the August 8, 2018 Agenda as listed. Ayes-All. Motion carried.
Wessels moved, Hurt seconded, to approve the Consent Agenda by one motion: a) July 11, 2018 Regular Mtg Minutes as written. b) Bills approval authorizing payment of bills and transfers as listed. c) Place Reports on file: July 2018 Clerk Bank Reconciliation/Treasurer Report, July 2018 Clerk Budget Reports, July 2018 Deputy Clerk Utility Billing Reconciliation, July 2018 Fire Report, July 2018 Ambulance Report. Ayes-All. Motion carried.
Wessels moved, Jones seconded, to open the public hearing at 7:03 p.m. on the Proposal to enter into a Sewer Revenue Loan and Disbursement Agreement. Ayes-All. Motion carried. No oral or written comments or objections were received. Daggs moved, Wessels seconded, to close the public hearing at 7:03 p.m. Ayes-All. Motion carried.
Hurt moved, Daggs seconded, to adopt Resolution No. 18-47 Authorizing and approving a Loan and Disbursement Agreement and providing for the issuance and securing the payment of a $3,200,000 Sewer Revenue Bond, Series 2018. Roll call vote: Ayes-Hurt, Jones, Wessels, Crawford, Daggs. Motion carried.
Mayor Graham opened the hearing requested by Times-Citizen Communications, Inc. regarding the Dangerous Building Notice for property known as 736 Main St at 7:05 p.m. Attorney Taylor Nederhoff requested the hearing requested by Paul O’Kane regarding the Dangerous Building Notice for property known as 726 Main St., be opened and held simultaneously since he represented both property owners. Mayor Graham granted the request. No oral or written comments or objections were received in City Hall. Nederhoff contested that the buildings at 736 Main St. and 726 Main St. were not dangerous at this time, and requested that either temporary shoring be done by the City so the buildings do not fall down when 728 and 734 Main St. are demolished, or that the City pay for the demolition of 736 and 726 Main St. Hurt moved, Jones seconded, to close the hearing at 7:29 p.m. Ayes-All. Motion carried. Attorney Ben Cutler was present in place of City Attorney Mike Smith. Cutler explained various aspects of the situation to the Council and what some of the City’s options are. Crawford moved, Hurt seconded, to table a decision until the October 10, 2018 meeting so that new bids for demolition could be obtained, the current situations with all utilities at these locations could be looked into, and what money is available is determined. Roll call vote: Ayes-Jones, Wessels, Crawford, Daggs, Hurt. Motion carried.
Hurt moved, Daggs seconded, to adopt Resolution No. 18-45 Approving the Purchase Policy. Roll call vote: Ayes-Wessels, Crawford, Daggs, Hurt, Jones. Motion carried.
No motion was made to adopt Resolution No. 18-48 Hiring Jill Courtney as a Reserve Police Officer. Resolution failed.
Wessels moved, Daggs seconded, to approve the appointment of Jim Roelfs to the Cemetery Board of Trustees to fill a vacancy with the term ending 12/31/19. Ayes-All. Motion carried.
Crawford moved, Daggs seconded, to approve the amended Oakwood Cemetery By-Laws. Ayes-All. Motion carried.
Wessels moved, Crawford seconded, to approve an upgrade to the Sherman Ave Life Station to be completed by Iowa Pump Works in the amount of $10,970.50. Ayes-All. Motion carried.
Crawford moved, Hurt seconded, to approve the addition of a Public Works email to our Hosted Messaging Services Agreement with Harland Technology. Ayes-All. Motion carried.
Police Chief Brian Shimon informed the Council that the church at 420 State St. was deeded to the City by a judge. Shimon was directed by Council to give a verbal notice to a neighboring property owner to remove their belongings that are on this property.
Discussion was held regarding recycling charges for commercial property owners that have more than one property for a single business. Council directed Clerk Kelly DeBerg to draft an ordinance allowing these property owners to complete a waiver to avoid being billed multiple recycling fees.
Council reviewed a quote to convert the siren at the ambulance shed to radio controlled activation in the amount of $3,693.69. Mayor Graham directed the Public Safety Committee to discuss the monetary issues.
Joan Frazier, Ambulance President, presented the financials of the AVAS for FY18.
Shimon updated the Council on the status of the nuisance property at 702 1st Ave. The property owner continues to work on it, however, there is still a lot left to be completed.
Angela De La Riva, Economic Development Director, shared with the Council highlights from her Director’s Report as well as other pieces of information. She informed them that Paul Williams is going to exercise his right to purchase an additional lot in the industrial park, but doesn’t have a timeline at this point.
Lee Gallentine, City Engineer, presented a preliminary change order for the Sanitary Sewer Continuing Improvement Project in a deduction amount of $643,320. Discussion was held on Storm Sewer Cleaning and Televising. In order to make the project work for this year’s budget, Gallentine stated that he would wait to view the videos until future years when it could be budgeted, and then the City could use the money budgeted for his viewing in this fiscal year to help pay for the cleaning and televising. Wessels moved, Daggs seconded, to accept the quote from HydroKlean in the amount of $105,353.48 for Storm Sewer Cleaning and Televising. Ayes-All. Motion carried. Gallentine handed out an updated listing of open building permits.
Updates were given on old business. Mayor Graham informed the Council that the heating/cooling work to be completed in City Hall has been solidified with Carstens. Graham stated that the contractor working at 626 Main St. has about two weeks left and once completed there they will begin work in the police department. Jones stated that Nathan Vogel, Public Works Director, was going to contact Seamless Gutters for a quote on the gutters at the library. Jones also said that the Public Works Department was going to see if they could paint the lines in the library parking area.
DeBerg informed the Council that she has not heard anything new, since the last meeting, from Smith on the industrial park subdivision final plat. She also mentioned that she is still waiting on the bond attorney to create the notices for the developers that are not in compliance with their development agreements. At the last meeting Council agreed to a proposed ordinance amending Section 135.03 setting fines of $25 for a first offense, $50 for a second offense, and $100 for a third offense. Smith has recommended that Council apply these fines to Chapter 135 in its entirety rather than just one section. Council agreed to proceed as recommended. DeBerg informed the Council that a City of Ackley Facebook Page has been created for City announcements and news.
Public Comments: Retha Starek, Library Co-Director, shared information regarding the purchase of a new copy machine for the library.
With no further discussion, Jones moved, Daggs seconded, to adjourn at 9:06 p.m. Ayes-All. Motion carried.
ACCESS SYSTEMS LEASING
COPIER LEASE/MAINT PAYMENT
166.25
ACKLEY PUBLIC LIBRARY
POSTAGE
48.64
ACKLEY PUBLISHING CO INC
UTILITY BILLS
670.36
AFLAC
AFLAC
191.04
AGSOURCE COOPERATIVE SERV
POOL TESTING
25.50
AIRGAS NORTH CENTRAL
OXYGEN/CYLINDER RENTAL
487.51
AMAZON
BOOKS
312.03
ARCH CHEMICALS INC
ROPE/SKIMMER NETS/REPAIR
159.47
BLACK HILLS/IOWA GAS UTIL
UTILITIES-GAS
245.07
CAMPBELL SUPPLY COMPANY
POOL CHAIR PARTS/PAINT/WAND
105.34
CARDMEMBER SERVICE
CREDIT CARD PURCHASES
992.12
CARSTENS PLUMBING & HEATING
NEW TOILET INSTALL
658.48
CGA
ENGINEERING SERVICES
5,573.85
COLLECTION SERVICES CENTR
CHILD SUPPORT
107.50
CRAIG & SMITH
LEGAL FEES
672.00
DEBERG, KELLY
MILEAGE CLERK INSTITUTE
386.95
DEPARTMENT OF NATURAL RES
NPDES ANNUAL FEE
210.00
DOLLAR GENERAL
LATEX GLOVES/PAPER TOWELS/SOAP
13.70
ELLIOTT EQUIPMENT CO.
DUMPSTERS
6,617.00
EMERGENCY MEDICAL PRODUCT
AIRWAYS/STRIPS/JELLY/MONITOR
349.87
ESO SOLUTIONS, INC.
EHR ANNUAL RUN REPORT SOFTWARE
2,195.10
FEDERAL W/H
FED/FICA TAX
11,790.30
FOOD & CONSUMER SAFETY BU
CONCESSION STAND LIC-LATE PEN
4.05
H.H. CONSTRUCTION
INSTALL DRAIN TILE BY SUNSET
2,250.00
HARDIN COUNTY OFFICE SUPP
CLIPS/INK/TABS/PENS/CALENDARS
53.02
HARDIN COUNTY TREASURER
LIEN CERTIFICATION FEES
20.00
HARLAND TECHNOLOGY SERVIC
NETWORK ADMIN/BASE PROTECTION
4,737.75
HEART OF IOWA
847-2222 COMMUNICATIONS
87.09
HECHT & JEMINEZ
COPIER RENT
80.48
HERITAGE MOTORS
2017 FORD PD CAR INSTALL SEAT
88.50
INNOVATIVE AG SERVICES CO
GAS/DIESEL
1,563.86
IOWA DEPT OF PUBLIC SAFE
ON-LINE WARRANTS AND ARTICLES
300.00
IOWA DIVISION OF LABOR SE
BOILER INSPECTION
40.00
IOWA WORKFORCE DEVELOPMEN
2ND QTR 2018 UNEMPLOYMENT
85.40
IPERS
IPERS
7,060.53
JETCO, INC.
DIALER AND PROGRAMMING
1,350.00
JOHN DEERE FINANCIAL
VOGEL WORK BOOTS/PARTS
116.54
KEN'S REPAIR
STRING/AIR FILTER FOR TRIMMER
19.90
KIDS REFERENCE COMPANY
BOOKS
229.86
KING CONSTRUCTION & OVERH
REPLACE CABLE/2017 SIDEWALK-LIB
2,155.96
KUM & GO
KUM & GO FUEL
143.98
LUPKES, KATIE
WAL-MART-CRAFT SUPPLIES
16.11
MCDOWELL & SONS INC.
GARBAGE SERVICES
10,203.15
MEDIACOM
PHONE/FAX/INTERNET
108.95
MIDAMERICAN ENERGY COMPAN
ELECTRIC BILL
3,761.45
NAPA AUTO PARTS
BATTERY/BOLTS/WIRE/FILTER/FUSE
248.76
OVERDRIVE
FY19 BRIDGES E-BOOK SUB FEE
446.57
PEOPLESERVICE INC.
WATER/WASTEWATER SERVICE/OVER
22,104.00
POSTMASTER
UTILITY BILL POSTAGE
240.00
PUBLIC EMPLOYEE HEALTH PL
HEALTH INSURANCE
4,762.50
RELIASTAR LIFE INS CO
LIFE INSURANCE
162.26
SHIELD PEST CONTROL
MONTHLY SERVICES
50.00
SPLASH POOL & SPA BUILDER
PRIMO POWER CONDITIONER
81.99
STAREK, RETHA
SUMMER READING SNACKS/BULB
38.18
STATE LIBRARY OF IOWA
FY19 DATABASE & BRIDGES SUB FEE
180.34
STATE OF IOWA-ELEVATOR SA
ELEVATOR PERMIT/INSPECTION
165.00
STATE WITHHOLDING
STATE TAXES
1,513.00
TIMES-CITIZEN CO.
RESOLUTIONS/NOTICES/MINUTES
473.29
USDA RF
COUGARS DEN MONTHLY PAYMENT
1,151.00
WAL-MART COMMUNITY
GAR BAGS/JAR LIDS/BATTERIES
31.14
ZOLL MEDICAL CORPORATION
1 YR PREVENTIVE MAINTENANCE
510.00
DEPOSIT REFUNDS
REFUND DATE 07/25/2018
91.61
PAYROLL CHECKS
TOTAL PAYROLL CHECKS
48,074.71
CLAIMS TOTAL
146,779.01
EXPENSES BY FUND
GENERAL FUND
82,784.89
LIBRARY RESERVE FUND
21.00
ROAD USE TAX FUND
21,166.85
EMPLOYEE BENEFIT FUND
78.42
CAP PROJ-GO BOND 2016A FUND
2,333.96
CAP PROJ-DEMO OF BLDGS FUND
315.00
WATER FUND
13,558.58
WATER DEPOSITS FUND
91.32
SEWER FUND
12,347.63
CAP SEWER IMPROVEMENTS FUND
3,698.25
GARBAGE FUND
6,910.92
STORM WATER FUND
3,472.19
TOTAL
146,779.01
REVENUE - JULY 2018
GENERAL FUND
469,517.20
FIRE TRUCK/EQUIP RESERVES FUND
375.49
AMBULANCE RESERVES FUND
0.23
TOURISM FUND
11,382.00
ROAD USE TAX FUND
15,153.95
EMPLOYEE BENEFIT FUND
1,655.27
EMERGENCY FUND
127.79
LOST FUND
14,854.94
LOST - DEBT SERVICE FUND
3,713.73
TIF FUND
706.66
URBAN RENEWAL FUND
57,927.72
DEBT SERVICE FUND
2,437.23
CAP PROJ-LIGHT PLANT SALE FUND
11,200.78
CAPITAL PROJECTS - LOST FUND
3,713.74
CEMETERY PERPETUAL CARE FUND
268.05
WATER FUND
38,738.20
WATER DEPOSITS FUND
1,050.00
SEWER FUND
35,260.68
SEWER SINKING FUND
1,793.33
STORM WATER FUND
10,698.10
TOTAL
680,575.09
___________________________________
Erik Graham, Mayor
ATTEST: _______________________________
Kelly DeBerg, City Clerk