ACKLEY CITY COUNCIL met in special session, December 5, 2017, in the City Hall Council Chambers with Mayor Erik Graham presiding. The meeting was called to order at 4:03 p.m. Council members present: Joe Wessels, Robert Harms and Al Jones. Absent: Dale Brass and Sue Ibeling. Quorum present.
Jones moved, Wessels seconded, to approve the December 5, 2017 Agenda as listed. Ayes-Wessels, Harms, Jones. Absent-Brass, Ibeling. Motion carried.
Requests had been made by Paul O’Kane and Times-Citizen Communications, Inc to hold their hearings regarding the Dangerous Building Notices for properties known as 726 Main Street and 736 Main Street, respectively, at a later date so they would have more time to meet with engineers and to get contractor bids. Mike Smith, City Attorney, stated that the contractor for the impending demolition of 728 and 734 Main Street would need to get permits before they could begin which could take 5-10 days. Therefore, Smith advised Council that they have time and could give them until next week. Wessels moved, Jones seconded to hold the hearings at the regular council meeting on December 13, 2017 at 7:00 p.m. Ayes-Wessels, Harms, Jones. Absent-Brass, Ibeling. Motion carried.
Sue Ibeling arrived at 4:18 p.m.
Discussion was held regarding bids received for the demolition of properties known as 728 and 734 Main Street, Ackley, Iowa. More than 25 contractors were contacted for bids, but only two bids were received. The bids received were from DWZ Co. for $155,200 and McDowell & Sons Contractors, Inc. for $162,800. DWZ also included a bid on the backfill of $34,400. Since the bid also included alternate bids for 736 Main Street and 726 Main Street it is unclear what the backfill amount would be for just 728 and 734 Main Street. The McDowell & Sons bid stated that the backfill would have to be done under another contract. DWZ has their own trained team that can handle asbestos and is included in this bid, while McDowell & Sons would require a third party to come in and abate the asbestos at an additional cost. Smith stated that if the DWZ bid were to be accepted that it would have to be contingent on several items. These items included the contractor being bonded and insured, allowing the City to hold the typical 5% back on payments until the job is complete, and specifying what the mobilization charges would be. Wessels moved, Jones seconded, to adopt a resolution accepting DWZ Co.’s bid of $155,200 plus an additional amount up to $17,200 for the backfill contingent on the items as discussed. Roll call vote: Ayes-Wessels, Jones, Harms, Ibeling. Absent-Brass. Motion carried.
With no further discussion, Harms moved, Jones seconded, to adjourn at 4:42 p.m. Ayes-Wessels, Harms, Ibeling, Jones. Absent-Brass. Motion carried.
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Erik Graham, Mayor
ATTEST: _______________________________
Kelly DeBerg, City Clerk